About Us

Workers Assistance Program was built with the mission to create better workplaces, schools, and communities. In the 40 years since, we at WAP have strived to accomplish this goal through behavioral health, education, counseling, mentoring, and childhood nutrition. Innovation, experience, and a passion for service has allowed WAP to reach more people in need than ever before.

Our Programs

  • Alliance Work Partners

    Alliance Work Partners

    Outfitting the workplace with healthier, more productive employees and lowering healthcare costs by providing world-class employee assistance programs.

    Learn More
  • Peer Assistance Leadership

    Peer Assistance Leadership

    Mentoring students through a program, adopted by the state, as an elective course to fight teen pregnancy, gang participation, and climbing dropout rates.

    Learn More
  • Texas HIV Connection

    Texas HIV Connection

    Focusing at both the state and personal level on decreasing the spread of HIV by increasing education and participation in the act of prevention.

    Learn More
  • Coordinated Training Services

    Coordinated Training Services

    Providing training statewide to expand the prevention infrastructure, guided by the latest in technology, research, and quality standard approaches.

    Learn More
  • Youth Advocacy

    Youth Advocacy

    Empowering youth to communicate with respect, lead substance-free lives, and experience greater opportunities by focusing on the client’s strengths.

    Learn More
  • Child Care Food Program

    Child Care Food Program

    Offering nutrition training and funding for food supplements to day care providers to assist in compliance with the USDA’s Child & Adult Care Food Program.

    Learn More

Job Opportunities

Bilingual Facilitator/Case Manager: CLFC

Facilitator/Case Manager

 

Division:                    Youth Advocacy

Department:             CLFC

Supervisor:               Program Director/Facilitator

Classification:          Non-Exempt/Full-time/Salary

Qualifications/Requirements

Bachelor’s degree in social services preferred or one year of full time employment in a related field can be substituted for 30 college hours. Two years experience in working with high-risk /minority youth and families. Experience in the provision of substance abuse prevention services and/or working knowledge of core prevention principals, e.g. risk and protective factors.  Experience in leading/facilitating didactic and interactive groups of youth and adults. Strong organizational and coordinating skills with the ability to self-manage, prioritize and carry out requests in a timely and efficient manner; effective written and oral communications skills; and good listening skills.  Reliable transportation and willingness to use personal vehicle in the performance of duties.  Ability and willingness to work an irregular schedule, e.g. Bilingual in Spanish/English strongly preferred.

 

Duties/Responsibilities

Under the supervision and direction of the Program Director, the facilitator/case manager is responsible for the following:

 

Coordinative: Help organizing, planning and coordinating the activities for program to ensure that contract objectives are met. The co-facilitator will establish contacts and referral sources and promote the program within the target area to ensure the consistent flow of program participants.  Will coordinate with other service providers, schools, area churches, community members to establish and enhance networking relationships and ensure continuity of services to the target of population.  Will maintain a data collection system to ensure compliance with contractual documentation and reporting requirements.

 

Direct Service: Co-facilitates educational/skills building sessions to youth and adults using the scientific based curriculum on a scheduled basis. Provides presentations to community regarding program services as needed. Will conduct outreach in the target community to enroll and/or motivate referrals to participate in the program. Assists in preparation and clean-up when program activities are conducted. Assists in conducting alternative activities and transportation of participants and family members.  Performs other duties as assigned.

 

Computer:  Knowledge of computer software (Claris Works, FileMaker, etc.) to access information and produce mailing lists and special reports as requested.  Assists with mailing, collection and data entry of all evaluation instruments

 

Skill Development: Participates in training sessions, conferences, staff meetings and other professional development activities deemed appropriate and/or mandatory.

 

Misc: Meet or exceed contract or deliverable objectives; Responsible for personal critical/quantified performance measures; Document all service activity in designated database, electronic calendar, and other appropriate work databases as assigned; Respond to customer request & complaints in a timely manner and document service provided; Consistently communicate with internal stakeholders per email protocol

 

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Employees may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth to address business needs and changing business practices, Perform other related duties as assigned.

 

Email resume

Receptionist/Claims Assistant: Timberline Location

Receptionist/Claims Assistant

 

 

Division:                    Admin

Department:              EAP (Timberline)

Supervisor:                Vice President of Accounting (Timberline)

Classification:          Non-exempt /Full-time/Hourly

 

 

Qualifications/Requirements

Minimum of one year office experience.  Receptionist must be able to efficiently answer calls on a multi-line phone system, communicate effectively with customers and clients in English, manage numerous tasks steadily, and work independently. Bilingual skills are preferred.  It is important that the receptionist be responsible, dependable and professional, maintain a good working relationship with staff and customers, and that he/she dress appropriately and maintain a good personal appearance.  Must recognize and maintain confidentiality of work materials and clients.  Should have background, experience or knowledge in some or all of the following areas: multi-line phone system, MAC computer operation, and operations of business machines.

 

Duties/Responsibilities

 

Telephone/Reception:  Answer a multi-line phone system efficiently, route calls appropriately, take thorough messages, know location and availability of staff.  Maintain working knowledge of WAP programs.  Coordinates receptions coverage each month and documents on calendar. Trains reception back-up.  Maintains updated information in reception handbook. Greet clients and WAP visitors in courteous and professional manner.  Maintains clean and professional appearance of office lobby.

 

Mail:    Process outgoing, incoming and/or interoffice mail as assigned timely and accurately.  Maintains postage meter. Ensures that express mail supplies are adequate and provides assistance with mailing instructions as needed.  Distributes mail accurately and follows procedures for special handling of confidential, financial or other types of special mail. 

 

Clinical Support (for Timberline office):  Prepare new clients to meet with counselors by giving them appropriate forms to fill out.  Maintain sufficient supply of client forms.  Adhere to rules of confidentiality of clients and client information.   

 

Claims Support:  Stamp, verify, pair & process 60% of incoming & electronic Claims for Mental Health. Fax and/or Email requested client paperwork to Affiliates, return Affiliates phone calls, calls for problem paperwork & give claims status in a professional manner. Provide customer service and help out with any additional special projects in the department.

 

Office Management:  Schedule reservations for boardroom and training room.  Call for repairs on copier, fax and building maintenance (light bulbs out, ceiling leaking, etc.).  All repairs should be documented in the maintenance log.  Distribute faxes and keep fax machine, printer and copier filled with paper.  Ensures printer is in operating order.  Keep toner ordered for copier and added when necessary.  Order administrative supplies and process supply order paperwork accurately and timely.

 

Misc: Meet or exceed contract or deliverable objectives; Responsible for personal critical/quantified performance measures; Document all service activity in designated database, electronic calendar, and other appropriate work databases as assigned; Respond to customer request & complaints in a timely manner and document service provided; Consistently communicate with internal stakeholders per email protocol

Email resume

Accounting Director: Workers Assistance Program, Inc.

Accounting Director

 

 

Division:  Operations/Administration

Department:              Accounting

Supervisor:  Chief Operating Officer

Classification:  Exempt/Full-time/Salaried

 

Qualifications/Requirements

Bachelor’s degree in accounting or business administration with four years progressively responsible experience in accounting, of which two years were in a supervisory capacity.  Two years of additional work experience may be substituted for one year of education. Experience with nonprofit organizations required.  Must have knowledge of general accounting practices, procedures, and audits; budgeting and reporting; application of data processing; and the maintenance of accounting records and financial administration.  Requires ability to plan, coordinate, and direct complex financial operations; ability to perform complex calculations and analysis; revise and install accounting systems and procedures; ability to work with detail; and interpret and apply appropriate laws and regulations.  This position also requires handle multiple tasks simultaneously, ability to communicate effectively orally and in writing, manage department, and supervise staff.  Experience required in accounting Software, computer operations, and Excel (or similar) spreadsheet applications. 

 

Duties/Responsibilities

Under the general direction of the CEO, the Accounting Director will be responsible for the following areas:

 

General Administration/Financial Accounting:  Responsible for ensuring all accounting and budgeting functions are carried out in a timely manner using general accounting principles and in compliance with all state and federal regulations.  Develop and implement the Accounting Department’s goals, projects, policies, procedures, methods, and controls; implement procedures to ensure compliance with state and federal regulations; develop and maintain internal audit control systems; and develop and administer the cash management program.  Coordinate with other departments concerning short- and long-range fiscal needs and plans; prepare management reports as requested; review financial statements monthly with CEO and Controller; respond to requests for information.   Supervise daily accounting operations especially the coding, verifying of payroll and cash disbursements. Directs the general accounting activities including maintenance of general ledgers and oversight of all accounts payable and receivable. Coordinates annual independent audit and responds to all audit findings.  Prepares quarterly report for Board of Directors.

 

Grant Management:  Monitor ongoing expenses to ensure compliance with funding agency guidelines and financial reporting requirements. Ensures that all grant reports are accurate and filed timely.  Final review or preparation of annual close-out reports.  Prepare and submit all budget amendments to all appropriate agencies. Ensures all required documentation is maintained. 

 

Budget Management:  Develop and monitor budgets for all departments. Prepare annual operating plan and continuation budgets for all grants.  Oversee budget analysis and projections.  Oversee management of sub grantees and/or contractor payments.  Prepare budgets for new contracts/special projects.  Provides data, reports, and other information to assist in the preparation of the annual budgets; forecasts revenues, expenditures, and year-end balances.

 

Analysis:  Assembles and analyzes financial data to prepare the organization’s budgets, operating highlights, and accounts receivable.  Prepares/coordinates budget analysis and periodic status reports. Consults with other departments on strategies, pricing, etc., to assist in achieving division financial goals.

 

Supervision:  Provide assistance, oversight and leadership to employees in the Accounting Department. Review and document employee job performance.  Initiate hiring and disciplinary action as needed. Recommend staffing changes as needed. Communicate openly and timely with staff and management.  Monitor compliance with company policies.  Conduct performance reviews as needed or required.

 

Misc: Meet or exceed contract or deliverable objectives; Responsible for personal critical/quantified performance measures; Document all service activity in designated database, electronic calendar, and other appropriate work databases as assigned; Respond to customer request & complaints in a timely manner and document service provided; Consistently communicate with internal stakeholders per email protocol

Email resume

Contact Us

  •  

    Visit Us

    Austin, Texas

    4115 Freidrich Ln., Suite 100
    Austin, Texas 78744

    2525 Wallingwood Dr., Bldg. 5
    Austin, Texas 78746

    Moore, Oklahoma

    1901 N. Moore Ave., Suite 14
    Moore, Oklahoma 73160

  •  

    Reach Us

    Phone 512-343-9595

    Toll Free 877-CTS-1533

    Toll Free 800-522-0550

    Fax 512-338-0939

  •  

    Email Us

    mholt@workersassistance.com

    like us on facebook