Executive Assistant: Workers Assistance Program
Department: Workers Assistance Program
Activity Lead (AL): Chief Executive Officer
Schedules very complex appointments and meetings ensuring the established calendar is free; coordinates and establishes all travel arrangements; reconciles travel and expense reports, including cash and credit card purchases. Anticipates needs of the Chief Executive Officer, coordinates resources to meet time constraints and reporting requirements, which may involve planning, negotiation and management of multiple departments. Answers, screens, and places phone calls on behalf of the CEO; monitors all information flow, including maintaining paper and electronic files, manage email, data entry and retrievable from electronic sources. May attend meetings and networking events on behalf of the CEO. Completes analysis of monthly budget activity and assists in preparing for board meeting; transcribe board minutes. Guides the preparation of various presentations, reports, statistical charts and briefings. Oversees the maintenance of confidentiality related to all sensitive or proprietary information; researches, scheduling meetings, working with Board members and organizing Board meetings. Working well in a team environment is essential and having a warm and welcoming personality is a must.
Performs advanced areas of work for the professional field. Applies advanced skills to resolve very complex problems not covered by existing procedures or practices independently. Displays a high level of critical thinking in bringing successful resolution to high-impact, complex, and/or cross-functional problems. Education BS/BA in related discipline, or advanced degree, where required, or equivalent combination of education and experience. Certification may be required in some areas.
Demonstrates and applies comprehensive knowledge of field of specialization to the successful completion of complex assignments. Demonstrates advanced knowledge of concepts, practices, and procedures of particular area of specialization. Demonstrates significant knowledge of organization's business practices and issues faced and contributes to problem resolution of those issues.
Typically 5-10 years of successful experience in related field and successful demonstration of Key Responsibilities and Knowledge as presented above. Advanced degree may be substituted for experience, where applicable.
Please submit your resume and cover letter by March 19, 2014.Email resume